Coming Soon
AI The AI Operating System for agencies & freelancers

Stop managing your agency.
Start leading it.

Ikonom becomes the operational brain of your agency — following up with clients, collecting payments, monitoring cash flow, and surfacing the next best action before you even ask.

Built on AI · Trained on agency finance · Launching Q2 2027

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✓ Application received. We'll email you the moment the doors open — founding agencies get their first 6 months at 50% off.

Applications now open for our first 100 founding agencies

A first look at the product

app.ikonom.ai/overview Live data
Agency Overview
Welcome back, Maria — here's what changed this month
Monthly Revenue
€24,560
▲ 18.6%
Net Profit
€7,620
▲ 9.4%
Outstanding
€11,200
▼ 3 invoices late
✦ Your Daily BriefingEmailed today · 08:00
Good morning, Maria. Here's what needs your attention today — every item is one click from done:
!
Invoice INV-1038 · 5 days overdue · Vertex · €3,200Follow-up drafted in your voice — review & send
✉
2 clients not contacted in 30+ days · Lumen, VertexCheck-in emails drafted — approve to send both
▲
Revenue 8% ahead of this time last monthPaid retainers are driving it
View report →
€
Cash flow healthy for the next 41 daysForecast updated this morning
See forecast →
Automations · AI at workToday
!
INV-1038 overdue · 5 days · Vertex · €3,200No automation set for this client
✓
Day-3 follow-up sent · INV-1042 · NorthwindSent automatically at 08:00 · opened 9:14
Auto-sent
Revenue TrendLast 30 days
Wk 1Wk 2Wk 3Wk 4
Client ProfitabilityShare
NWNorthwind38%
ATAtlas Co.24%
LMLumen19%
VXVertex11%
+5Others8%
A tool, not a chatbot

AI chats talk.
Ikonom does.

Every other AI chat

  • Knows nothing about your business until you paste it in
  • Gives generic advice, then waits for the next prompt
  • You still write the emails, send the invoices, check the numbers
vs

Ikonom

  • Plugged into your data — invoices, clients, cash flow, live
  • Acts on its own — sends reminders, charges retainers, flags gaps
  • Advice with a button — every insight comes with the fix, ready to run
What Ikonom does

One AI. Your entire
back office. Handled.

You build, design and ship. Ikonom's AI runs the money side of your agency — autonomously.

01 / Get paid

Invoices that chase themselves

The AI sends invoices, writes the polite-but-firm follow-ups, escalates when needed, and auto-charges retainers. You never write a "just checking in" email again.

02 / See everything

Cash flow, watched 24/7

Every euro in and out, tracked daily. The AI forecasts gaps weeks before they hit and tells you which client, service or price change fixes them.

03 / Know what's next

An advisor that never sleeps

Ask anything — "which client is actually profitable?", "can I afford to hire?" — and get answers from your real numbers, with the next move spelled out.

Pain → fix

Pick your pain.
See how it disappears.

Invoices chase themselves.

  • Friendly reminder before the due date — automatically, in your voice.
  • Escalating follow-ups at day 1, 7 and 14 overdue. You approve, it sends.
  • One-click checkout on every invoice — pay by Stripe, Viva or PayPal; retainers auto-charge the saved card.
  • No extra charges. We take no cut of what you get paid, and there are no hidden fees.
Automations · running
✓
Reminder sent · INV-1042 · Northwind3 days before due · opened 9:14
Auto
!
Day-7 follow-up queued · VertexSends tomorrow 08:00 · you can edit it
Waiting
€
€5,704 paid · Atlas Co.Auto-charged card · receipt sent
Done
Recovered last month: €7,400 · 0 emails written by you

Margin per client, not vibes.

  • Every client card shows true margin — salaries, tools and hours loaded in.
  • AI flags the drift: "Website Design margin fell to 41% — reprice or productize."
  • Ask anything: "Which service should I sell more of?" Answered from your numbers.
Profitability · June
Retainers61%
SEO & Content57%
Website Design41%
✦ Retainers are your best margin. Converting 2 project clients adds €4,100/mo recurring.

The back office runs itself.

  • Recurring invoices generate and send on billing day — VAT handled per client.
  • Receipts, welcome emails, proposals — written by AI in your tone, sent on triggers.
  • Expenses & tax set-asides tracked so quarter-end is a glance, not a weekend.
This week, handled for you
↻
9 retainer invoices generatedSent with correct VAT · 6 already paid
Auto
✉
14 emails written & sentReminders, receipts, a welcome — your voice
Auto
%
€1,830 set aside for taxBased on June's actual profit
Auto
Your admin time this week: ~40 minutes

Clients help themselves.

  • A branded portal per client: invoices, payments, files and project milestones.
  • They pay, download and check status without emailing you.
  • You choose what's shared — a folder, a file, or everything.
Client portal · Northwind
€
Paid INV-1042 · €5,704Self-served, one click · receipt auto-sent
2h ago
⬇
Downloaded Brand guidelines.pdfFrom the shared Drive folder
Yesterday
✓
Checked milestone statusWeb redesign · M2 in progress
Tue
"Any update?" emails this month: 0
Built for your field

Whatever you run,
Ikonom speaks your business.

Retainers on autopilot.

  • Monthly retainers bill themselves — generated, sent and auto-charged on billing day.
  • Ad spend rebilled cleanly — pass-through costs separated from your fee, per client.
  • Margin per channel: see whether SEO, paid or content actually pays you.
Retainers · July cycle
↻
11 retainers invoicedAuto-sent on the 1st · 8 already paid
Auto
€
€2,140 ad spend rebilled · NorthwindSeparated from fee · receipts attached
Done
✦ Paid-media clients run at 63% margin vs 44% on content — push the next 2 leads toward paid retainers.

Milestones billed, scope watched.

  • Milestone invoices fire on delivery — deposit, M1, M2, final — no chasing.
  • Scope creep shows up in the numbers: hours vs quote, flagged before margin dies.
  • Fixed-price vs hourly compared so you quote the next project right.
Projects · billing
✓
M2 invoice sent · €6,800 · Atlas platformTriggered by milestone “delivered”
Auto
!
Vertex app · 118% of quoted hoursFixed price · margin now 22%
Flagged
✦ Your fixed-price work averages 19 pts lower margin than hourly — add a change-request clause or raise quotes 15%.

Deposits first, files after payment.

  • 50% deposit collected before work starts — automatically, on every project.
  • Final files unlock when the final invoice clears — via the client portal.
  • Revision rounds tracked so “one more tweak” clients get billed, not absorbed.
Studio · this week
€
Deposit paid · €2,750 · Lumen rebrandProject auto-moved to “In progress”
Auto
!
Round 4 of 2 · Vertex packaging2 extra rounds · €640 billable
Bill it?
✦ Clients on deposit-first pay 12 days faster on the final invoice — it's now your default.

A back office for a team of one.

  • Invoicing, follow-ups and receipts handled — the admin hours go back to billable work.
  • Tax set aside every month from actual profit, so quarter-end is never a scare.
  • “Can I afford it?” answered — rent, gear, a month off — from your real numbers.
Your month · handled
✓
6 invoices sent, 2 chased, all paid0 emails written by you
Auto
%
€980 set aside for taxBased on June's actual profit
Auto
✦ You asked: “Can I take August off?” — Yes. Runway covers it if the Atlas retainer renews; renewal email drafted.

Works with the tools you already use

Stripe Revolut PayPal Google Workspace Slack Gmail
Pricing

Simple pricing.
Serious leverage.

🎉 Founding Agencies: 50% off for your first 6 months

Starter

For small agencies
€39 /month
Founding: €19.50/mo for 6 months
  • Up to 15 active clients
  • Up to 3 team members
  • Client portal
  • Invoicing and online payments
  • Basic automations
  • Financial dashboard
  • AI Business Advisor
  • 100 AI credits/month
Apply for Early Access
Most popular

Growth

For growing agencies
€79 /month
Founding: €39.50/mo for 6 months
  • Everything in Starter, plus
  • Unlimited active clients
  • Up to 15 team members
  • Advanced automations
  • White-label client portal
  • Advanced reporting
  • 500 AI credits/month
Apply for Early Access

Enterprise

For larger agencies
Contact sales
Tailored to your agency
  • Everything in Growth, plus
  • Unlimited clients
  • Multiple workspaces
  • SSO
  • Priority onboarding and support
  • Custom AI usage allowance
Talk to Us
The game is changing

Every agency will eventually have an AI operating system. The question is whether yours gets there first.

Become one of our founding agencies. Applications now open for our first 100 agencies.

✓ First 6 months at 50% off ✓ Early access to AI features ✓ Beta access
Apply to Be a Founding Agency