Coming Soon
AI The AI Operating System for agencies & freelancers

Stop managing your agency.
Start leading it.

Ikonom becomes the operational brain of your agency — following up with clients, collecting payments, monitoring cash flow, and surfacing the next best action before you even ask.

Built on AI · Trained on agency operations · Launching Q2 2027

00Days
00Hours
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✓ Application received. We'll email you the moment the doors open — founding agencies get their first 6 months at 50% off.

First 100 approved paying agencies

A first look at the product

app.ikonom.ai/overview Live data
Agency Overview
Welcome back, Maria — here's what changed this month
Monthly Revenue
€24,560
▲ 18.6%
Net Profit
€7,620
▲ 9.4%
Outstanding
€11,200
▼ 3 invoices late
✦ Your Daily BriefingEmailed today · 08:00
Good morning, Maria. Here's what needs your attention today — every item is one click from done:
!
Invoice INV-1038 · 5 days overdue · Vertex · €3,200Follow-up drafted in your voice — review & send
✉
2 clients not contacted in 30+ days · Lumen, VertexCheck-in emails drafted — approve to send both
▲
Revenue 8% ahead of this time last monthPaid retainers are driving it
View report →
€
Cash flow healthy for the next 41 daysForecast updated this morning
See forecast →
Automations · AI at workToday
!
INV-1038 overdue · 5 days · Vertex · €3,200No automation set for this client
✓
Day-3 follow-up sent · INV-1042 · NorthwindSent automatically at 08:00 · opened 9:14
Auto-sent
Revenue TrendLast 30 days
Wk 1Wk 2Wk 3Wk 4
Client ProfitabilityShare
NWNorthwind38%
ATAtlas Co.24%
LMLumen19%
VXVertex11%
+5Others8%
A tool, not a chatbot

AI chats talk.
Ikonom does.

Every other AI chat

  • Knows nothing about your business until you paste it in
  • Gives generic advice, then waits for the next prompt
  • You still write the emails, send the invoices, check the numbers
vs

Ikonom

  • Plugged into your data — invoices, clients, cash flow, live
  • Acts on its own — sends reminders, charges retainers, flags gaps
  • Advice with a button — every insight comes with the fix, ready to run
What Ikonom does

One AI. Your entire
back office. Handled.

You build, design and ship. Ikonom's AI runs the money side of your agency — autonomously.

01 / Get paid

Invoices that chase themselves

The AI sends invoices, writes the polite-but-firm follow-ups, escalates when needed, and auto-charges retainers. You never write a "just checking in" email again.

02 / See everything

Cash flow, watched 24/7

Every euro in and out, tracked daily. The AI forecasts gaps weeks before they hit and tells you which client, service or price change fixes them.

03 / Know what's next

An advisor that never sleeps

Ask anything — "which client is actually profitable?", "can I afford to hire?" — and get answers from your real numbers, with the next move spelled out.

Pain → fix

Pick your pain.
See how it disappears.

Invoices chase themselves.

  • Friendly reminder before the due date — automatically, in your voice.
  • Escalating follow-ups at day 1, 7 and 14 overdue. You approve, it sends.
  • One-click checkout on every invoice — pay by Stripe, Viva or PayPal; retainers auto-charge the saved card.
  • No extra charges. We take no cut of what you get paid, and there are no hidden fees.
Automations · running
✓
Reminder sent · INV-1042 · Northwind3 days before due · opened 9:14
Auto
!
Day-7 follow-up queued · VertexSends tomorrow 08:00 · you can edit it
Waiting
€
€5,704 paid · Atlas Co.Auto-charged card · receipt sent
Done
Recovered last month: €7,400 · 0 emails written by you

Margin per client, not vibes.

  • Every client card shows true margin — salaries, tools and hours loaded in.
  • AI flags the drift: "Website Design margin fell to 41% — reprice or productize."
  • Ask anything: "Which service should I sell more of?" Answered from your numbers.
Profitability · June
Retainers61%
SEO & Content57%
Website Design41%
✦ Retainers are your best margin. Converting 2 project clients adds €4,100/mo recurring.

The back office runs itself.

  • Recurring invoices generate and send on billing day — automatically, per client.
  • Receipts, welcome emails, proposals — written by AI in your tone, sent on triggers.
  • Expenses and profitability tracked so you always know where the business stands.
This week, handled for you
↻
9 retainer invoices generatedSent automatically · 6 already paid
Auto
✉
14 emails written & sentReminders, receipts, a welcome — your voice
Auto
%
3 margin risks detectedAccounts flagged before profitability slipped
Auto
Your admin time this week: ~40 minutes

Clients help themselves.

  • A branded portal per client: invoices, payments, files and project milestones.
  • They pay, download and check status without emailing you.
  • You choose what's shared — a folder, a file, or everything.
Client portal · Northwind
€
Paid INV-1042 · €5,704Self-served, one click · receipt auto-sent
2h ago
⬇
Downloaded Brand guidelines.pdfFrom the shared Drive folder
Yesterday
✓
Checked milestone statusWeb redesign · M2 in progress
Tue
"Any update?" emails this month: 0
Built for your field

Whatever you run,
Ikonom speaks your business.

Retainers on autopilot.

  • Monthly retainers bill themselves — generated, sent and auto-charged on billing day.
  • Ad spend rebilled cleanly — pass-through costs separated from your fee, per client.
  • Margin per channel: see whether SEO, paid or content actually pays you.
Retainers · July cycle
↻
11 retainers invoicedAuto-sent on the 1st · 8 already paid
Auto
€
€2,140 ad spend rebilled · NorthwindSeparated from fee · receipts attached
Done
✦ Paid-media clients run at 63% margin vs 44% on content — push the next 2 leads toward paid retainers.

Milestones billed, scope watched.

  • Milestone invoices fire on delivery — deposit, M1, M2, final — no chasing.
  • Scope creep shows up in the numbers: hours vs quote, flagged before margin dies.
  • Fixed-price vs hourly compared so you quote the next project right.
Projects · billing
✓
M2 invoice sent · €6,800 · Atlas platformTriggered by milestone “delivered”
Auto
!
Vertex app · 118% of quoted hoursFixed price · margin now 22%
Flagged
✦ Your fixed-price work averages 19 pts lower margin than hourly — add a change-request clause or raise quotes 15%.

Deposits first, files after payment.

  • 50% deposit collected before work starts — automatically, on every project.
  • Final files unlock when the final invoice clears — via the client portal.
  • Revision rounds tracked so “one more tweak” clients get billed, not absorbed.
Studio · this week
€
Deposit paid · €2,750 · Lumen rebrandProject auto-moved to “In progress”
Auto
!
Round 4 of 2 · Vertex packaging2 extra rounds · €640 billable
Bill it?
✦ Clients on deposit-first pay 12 days faster on the final invoice — it's now your default.

A back office for a team of one.

  • Invoicing, follow-ups and receipts handled — the admin hours go back to billable work.
  • Margins tracked per client and project, so you see which work is worth keeping.
  • “Can I afford it?” answered — rent, gear, a month off — from your real numbers.
Your month · handled
✓
6 invoices sent, 2 chased, all paid0 emails written by you
Auto
%
€980 in expenses categorizedTracked automatically across the business
Auto
✦ You asked: “Can I take August off?” — Yes. Runway covers it if the Atlas retainer renews; renewal email drafted.

Works with the tools you already use

Stripe Revolut PayPal Google Workspace Slack Gmail
Client portal

Your clients pay you
without you asking.

One link. Everything they need.

  • Pay online in one click — card, PayPal, Viva or bank transfer, straight from the invoice. No back-and-forth, no “can you resend the details?”
  • Invoices, receipts and balances always up to date — paid, due and overdue, in their own currency view.
  • Project status, files and approvals in one place, so “any update?” emails stop arriving.
  • Your brand, your domain — it looks like your agency, not like a tool.
Stripe PayPal Viva Bank transfer More providers coming
Northwind Studio · client portal
€
INV-1046 · €2,400 due in 3 daysJune retainer · pay by card, PayPal or Viva
✓
INV-1042 · €2,400 paidPaid online in 1 click · receipt sent automatically
Paid
◷
Website redesign · on trackNext milestone: staging review, Thursday
✒
Q3 scope · waiting on approvalSent Monday · one click to approve
Waiting
Average time to payment after portal launch: 4 days faster
How it works

One AI.
Three ways it works for your agency.

Ask

AI Assistant

Get answers, create the work, analyse anything — from your real agency data, not generic advice.

“Which client is actually profitable?” · “Draft the proposal for Vertex” · “Summarise this contract”

Automate

Smart Automations

Intelligent workflows that run your operations. One Smart Automation runs across all matching clients, projects or leads — not a single rule for a single record.

Recover overdue invoices: when any client invoice becomes overdue, Ikonom reads the relationship, payment history and previous emails before choosing the right follow-up.

Monitor

AI Monitoring

Ikonom continuously watches your clients and business for risks, opportunities and performance changes — and escalates what needs you.

Catch project risk before the client does · Never lose a warm lead · Spot churn signals early

Start from proven workflows.

Customise them to your agency — no blank canvas.

Lead Qualification Proposal Follow-up Invoice Recovery Client Churn Detection Meeting → Tasks Project Risk Detection Upsell Opportunity Weekly Client Report
Pricing

Simple pricing that
grows with your agency.

Every plan includes the full Ikonom platform. Upgrade only when you need more capacity.

🎉 Founding Agencies: 50% off your first 6 months

50% off the base subscription for your first 6 months. Add-ons remain at standard rates. Limited to the first 100 approved paying agencies.

Starter

For freelancers and small agencies beginning to automate
€49 /month
Founding: €24.50/mo for 6 months
  • 1 team member
  • Unlimited clients
  • Unlimited integrations
  • 5 Active Smart Automations
  • 10,000 AI Credits / month
  • 20 AI Monitored Clients
  • 50 GB secure storage

✦ 10,000 AI Credits — built for regular day-to-day AI assistance.

Apply for Early Access
Most popular

Growth

For growing agencies with multiple clients and team members
€149 /month
Founding: €74.50/mo for 6 months
  • 3 team members
  • Unlimited clients
  • Unlimited integrations
  • 20 Active Smart Automations
  • 50,000 AI Credits / month
  • 100 AI Monitored Clients
  • 250 GB secure storage

✦ 50,000 AI Credits — designed for teams using AI throughout daily operations.

Apply for Early Access

Pro

For established agencies running AI across their entire business
From €299 /month
Founding: €149.50/mo for 6 months
  • 10 team members
  • Unlimited clients
  • Unlimited integrations
  • 50 Active Smart Automations
  • 200,000 AI Credits / month
  • 300 AI Monitored Clients
  • 2 TB secure storage

✦ 200,000 AI Credits — built for agencies running AI across teams and clients.

Apply for Early Access

One Smart Automation can run across all matching clients, projects or leads.
Need more capacity? Add team members, Smart Automations, AI Credits, monitored clients or storage at any time — without changing plans.

What counts as a Smart Automation?
A reusable intelligent workflow. One automation can run across all matching clients, projects, leads or other records — so a single “recover overdue invoices” automation covers your whole client base.
Do Smart Automations use AI Credits?
No. Smart Automations run on their own dedicated AI infrastructure and keep running even if your monthly AI Credits are fully used.
What are AI Credits?
AI Credits measure AI usage when your team actively asks Ikonom to do something. Simple tasks use fewer credits, deeper analysis and larger requests use more. Credits reset monthly.
What is an AI Monitored Client?
A client Ikonom continuously watches for risks, opportunities, performance changes and recommended actions — daily insights, weekly reports and health scoring included. Monitoring never consumes your AI Credits.
Why are clients unlimited?
Because your CRM should never limit your business growth. Only clients receiving continuous AI monitoring count toward your AI Monitored Client limit.
Can I add more capacity without upgrading?
Yes. Add team members, Smart Automations, AI Credits, AI Monitored Clients and storage at any time without changing your subscription. Extra storage from €5/month per 100 GB.
How does the Founding Agency offer work?
50% off your base subscription for the first 6 consecutive billing months, limited to the first 100 approved agencies that activate a paid subscription. Add-ons stay at standard pricing and the discount can't be combined with other coupons. Upgrade during the founding period and the 50% carries over to your new plan for the remaining months. After month 6 your subscription continues automatically at the standard monthly price — and you keep permanent Founding Agency status: early feature access, a direct founder feedback channel and occasional perks. Cancelling ends founding pricing and it can't be reclaimed later.
For creators & partners

Reach agencies?
Partner with us early.

Our Founding Creator Program is open for creators who speak to agencies and freelancers — recurring commission, exclusive coupons for your audience, and a direct line to the founder.

30%recurring commission 12 mocommission period €0cost to join
Become a Founding Creator
The game is changing

Every agency will eventually have an AI operating system. The question is whether yours gets there first.

Become one of our founding agencies — limited to the first 100 approved agencies that activate a paid subscription.

✓ First 6 months at 50% off ✓ Early access to AI features ✓ Permanent Founding Agency status
Apply to Be a Founding Agency